Committees and Councils
All the planning, logistics and further exploration on specific issues and topics are run through committees. They are the nuts and bolts of the Senate. They are lead by a bylaws-appointed or Executive Council-appointed Chairperson. Senators are required to be in at least two committees.
Any degree or non-degree students are able to join/be part of any committees.
The College Assembly is the shared-governance system that governs the decision-making of the College. The Assembly reviews policy recommendation from the College Councils and votes on whether to send it to the President's Cabinet where it will be ratified or rejected.
The Mission and Purpose of the College Assembly:
Represent and promote a broad range of perspectives, input, and influence on governance issues;
Facilitate timely, factual, and systematic two-way communication and information dissemination between constituents and the President relative to decisions related to policy and matters important to the development of the college; and
Support a transparent and inclusive decision-making process with clear accountability for the recommendations made and decisions produced.
The purpose of the College Assembly shall be to:
Oversee, manage, and review the shared governance process;
Assist in ensuring that college-wide policy-making and policy implementation is consistent with the mission, vision, values, and strategic directions of the college;
Serve as a forum where issues of college-wide importance can be sent for review, examination, formulation, discussion and resolution in a collegial fashion;
Serve as the Shared Governance liaison to the President;
Communicate deliberations and recommendations to the President and the college community;
Make recommendations for revisions of the strategic directions of the college;
Make final recommendations regarding the college budget plan;
Solicit issues to review and make appropriate referrals to councils;
Prioritize issues to review;
Establish effective and ongoing communication and collaboration between and among shared governance councils;
Review recommendations on new policies or changes to policies from the councils;
Forward recommendations concerning policies to the President;
Conduct campus forums at least once per semester to air and discuss issues that are important to the college community and determine the suitability of addressing them through the shared governance process; and
Review recommendations for the creation of new councils to determine their role and effect within the Shared Governance system.
Councils craft policy send policy recommendations to College Assembly. The Senate has one voting representative on each council.
The Academic Council will help to develop, review, set direction, and offer guidance on fair and innovative policies in areas related to academic excellence. Areas of focus might include, but are not limited to, quality of instruction, innovative teaching and learning practices, academic support, infrastructure development or improvement, academic planning and portfolio management, curriculum, academic integrity, assessment of student learning, and instructional planning for faculty relating to teaching, service and professional development.
Diversity and Community Relations Council
Members make recommendations regarding college policies needed to create a more equitable, inclusive and diverse environment for students, faculty, staff, administration across the college to meet the needs of our diverse communities.
Professional Development Advisory Council
Madison College is especially committed to promoting positive and productive relationships amongst employees along with professional development and education for our employees. The PD council, and its affiliated subcommittees, consult, advise, provide interests, and address proposed policies, when appropriate, that attract, nurture, support, and celebrate employees including, but not limited to: Input in best practices around hiring methodology and on boarding, Professional and talent development (succession planning and performance appraisals), Total rewards (wellness and benefits) and other miscellaneous employee pathway components.
Facilities Planning and Investment Council
The Facilities Planning and Investment Council reviews and recommends policies related to the College’s facilities and facility usage in alignment with the strategic and academic plans of Madison College, keeping student success as the primary goal. The policies addressed by the council guide fiscally responsible planning to ensure the college facilities are safe, accessible, and sustainable environments for our diverse students, employees, and community stakeholders.The scope of work for FPIC includes, but is not necessarily limited to: Development and review of the College’s Facilities Master Plan, Development and review of policies related to sustainability, Transportation, Emergency Preparedness, Facility usage, maintenance, and improvement, Communication with all College constituents, Communication with related committees and other Shared Governance bodies, Assessment and evaluation of facilities-related policies and plans development in accordance with those policies.
The FC may: Develop and recommend college-wide budget and financial planning policies that are informed in part by financial performance metrics, Provide recommendations and input on college policies to improve their cost effectiveness, Communicate interests from college community to Assembly; communicate interests/decisions from Assembly/Cabinet/President to constituencies, Reach consensus using Interest Based Problem Solving (IBPS) principles, Support financial and budget literacy initiatives for the Assembly and College community, Work with other councils to create cross-functional work teams, Assign issues to ad-hoc work teams as it deems appropriate, Develop and foster - through budget, etc. - a system of open communication that aligns priorities among key constituencies and creates a culture of shared responsibility for the welfare of the institution.
Information Technology Council
The ITC will advise the College, via the Assembly - and specifically the College’s Chief Information Officer (CIO) - on IT policies and strategic directions and major decisions for the future of computing, telephony, video, other information technology and information (data) resources at Madison College, district-wide. The Council will consider “technology and information resources” in broad terms, including all applications, computer equipment, systems, data and digital assets and resources that assist the College in fulfilling its mission. The Council’s primary responsibilities are to: Assess and develop options and recommendations for assignments from the Assembly, Help develop, review and evaluate a College IT Strategic Plan, Assist the Academic Council to develop an Instructional Technology Plan, Collaborate with appropriate council and departments to develop College Technology Plans including Student Services, Human Resource, Facilities and Administration, Help develop and recommend policies related to managing, safeguarding and using technology and data at Madison College, in accordance with the vision, mission, core values, learning principles, service needs and strategic direction of the College, and ensure that the Madison College Community is kept informed about information technology issues and initiatives, and provide a channel to bring into the College’s planning and evaluation processes the concerns and suggestions of Madison College faculty, students, staff and management.
Student Affairs Council
Provide policy recommendations, strategic direction, and guidance for Madison College student initiatives, student services, and other support systems that will enhance the Madison College student experience. Areas of focus may include: Student Affairs, Student-led initiatives, Advising, Tutoring, Financial aid, Student clubs, Student health services, Testing services, Peer networks, Veterans’ affairs, Enrollment management, Retention and persistence, Placement and aptitude testing, Transfer and employment assistance.